Schools of Hope Traditional Public Schools Competition Monitoring Presentation – Text Rich 

Slide 1
Welcome Slide
Text: Title—Schools of Hope Traditional Public Schools Competition Monitoring 2017-2018
Image 1: Four students wearing caps and gowns and holding diplomas
Image 2: Florida Department of Education logo

Slide 2
Text: Title—Goals and Objectives of Schools of Hope (Traditional Public Schools)
•	To supplement and assist districts and schools in the implementation of an initial district-managed turnaround plan (DMT)
•	To increase student achievement by providing wrap-around services that leverage community assets, improve school and community collaboration, and develop family and community partnerships. 

Slide 3
Text: Title—Minimum Plan Requirements
	The school will: 
1.	Provide wrap-around services that develop family and community partnerships.
2.	Increase parental involvement and engagement in the child’s education.
3.	Establish clearly defined and measurable high academic and character standards.
4.	Identify a knowledge-rich curriculum that the school will use to focus on developing a student’s background knowledge.
5.	Provide professional development that focuses on academic rigor, direct instruction, and creating high academic standards and character standards. 
The school district will:
1.	Identify, recruit, retain, and reward instructional personnel.

Slide 4
Text: Title—Funding Authority and Budget/Program Performance Period
•	The funding authority for this grant is House Bill 7069 creating s. 1002.333, F.S.
•	The program period for these grants will be August 15, 2017, through June 30, 2019.
•	The first budget period is August 15, 2017, through June 30, 2018.  The second budget period will be July 1, 2018, through June 30, 2019, and is contingent upon Legislative Appropriations and satisfactory implementation of the first year of the program.

Slide 5
Text: Title—Application Overview
•	The TOP-3 application is posted in CIMS Toolkit and titled Competitive Application for Whole-School Transformation Model (Traditional Public Schools).
•	This document will fulfill the narrative requirements for the application.  
•	A complete application includes the following:
•	TOP-3
•	DOE 100A Project Application Form 
•	TOP-3 Budget Development Tool
•	DOE 101S - Budget Narrative Form
•	The application package must be submitted as a hard copy and received by the Office of Grants Management by Tuesday, August 15, 2017, at 5:00 PM Eastern Time. 

Slide 6
Text: Title—Funding Method and Payment Requirements
•	The funding method for this project is cash advance.
•	The deliverables and evidence listed in the Project Performance Accountability Form will be monitored quarterly by the Bureau of School Improvement. Both desktop and on-site monitoring will occur periodically.
•	All deliverables and evidence must be submitted electronically to BSI@fldoe.org by the due date specified on the Project Performance Accountability Form.  

Slide 7
Text: Title—Project Performance Accountability Form
Image 1: Screen shot of a project performance accountability form
Image text:
	Definitions:
•	Scope of Work- The major tasks that the grantee is required to perform
•	Tasks- The specific activities performed to complete the Scope of Work
•	Deliverables- The products and/or services that directly relate to a task specified in the Scope of Work. Deliverables must be quantifiable, measurable, and verifiable 
Four columns titled left to right: Scope of Work Tasks/Activities, Deliverables (product or service), Evidence (verification), Due Date (completion)

Slide 8
Text: Title—Return on Investment 
•	The recipient is required to provide quarterly return on investment program activities reports to the Executive Office of the Governor (EOG), Office of Policy and Budget (OPB) and the Department.
•	Return on investment reports should describe programmatic results that are consistent with the expected outcomes, tasks, objectives and deliverables detailed in the executed grant agreement. 

Slide 9
Text: Title—Return on Investment
•	Beginning at the end of the first full quarter following execution of the grant agreement, the recipient shall provide these quarterly reports to EOG/OPB and the Department within 30 days after the end of each quarter and thereafter until notified that no further reports are necessary. 
•	This report shall document the positive return on investment to the state resulting from the funds provided under the agreement.

Slide 10
Text: Title—Return on Investment
•	These reports are requested so staff can review the project results throughout the year and develop a basis for budget review in the event subsequent funding is requested for future years. 
•	Reports should summarize the results achieved by the project for the preceding quarter and be cumulative for succeeding quarters.  
•	Although there may be some similarity between activity reports and deliverables submitted to the Department as specified in the grant agreement for payment purposes, please note, that this return on investment report is separate and apart from those requirements.

Slide 11
Text: Title—Round 1 End-of-Quarter Dates
Image 1: Chart broken down into four columns titled left to right: Year 1, ROI Deadline, Year 2, ROI Deadline
Row 1 left to right: Quarter 1, 8/15/2017-11/15/2017, 12/15/2017, Quarter 1, 7/1/2018-10/16/2018, 11/15/2018
Row 2 left to right: Quarter 2, 11/16/2017-2/15/2018, 3/15/2018, Quarter 2, 10/16/2018-1/15/2019, 2/15/2019
Row 3 left to right: Quarter 3, 2/16/2018-5/15/2018, 6/15/2018, Quarter 3, 1/16/2019-4/15/2019, 5/15/2019
Row 4 left to right: Quarter 4, 5/16/2018-6/30/2018, 7/30/2018, Quarter 4, 4/16/2019-6/30/2019, 7/30/2019

Slide 12
Text: Title—Round 2 Interval Dates
Image 1: Chart broken down into four columns titled left to right: Year 1, ROI Deadline, Year 2, ROI Deadline
Row 1 left to right: Interval 1, 2/16/2018-4/15/2018, 5/15/2018, Interval 1, 7/1/2018-10/15/2018, 11/15/2018
Row 2 left to right: Interval 2, 4/16/2018-6/30/2018, 7/30/2018, Interval 2, 10/16/2018-1/15/2019, 2/15/2019
	Row 3 left to right: Interval 3, 1/16/2019-4/15/2019, 5/15/2019
	Row 4 left to right: Interval 4, 4/16/2019-6/30/2019, 7/30/2019

Slide 13
Text: Title—Financial Consequences
•	The program contact shall periodically review the progress made on the activities and deliverables listed. 
•	If the district fails to meet and comply with the activities/deliverables established in the Project Performance Accountability Form or to make appropriate progress on the activities and/or towards the deliverables and they are not resolved within two weeks of notification in writing, the program contact may approve a reduced payment or request the district redo the work or terminate the contract. 

Slide 14
Text: Title—Financial Consequences
•	Failure to meet the approved deliverables will result in a decrease in payment commensurate to 10 percent of the per student allocation of $2,000. 
•	The program contact must assess one or more of these consequences based on the severity of the failure to perform and the impact of such failure on the ability of the district to meet the timely and desired results. These financial consequences shall not be considered penalties.

Slide 15
Text: Title—Budget Consequences
•	Applicants must complete the two-year TOP-3 Budget Development Tool posted in the CIMS Toolkit and the Budget Narrative form, DOE101S. 
•	Budget pages must be completed to provide sufficient information to enable FDOE reviewers to understand the nature and reason for each line item cost.
•	Budgeted items must correlate with the narrative portion of the project application that describes the specific activities, tasks and deliverables to be implemented. 

Slide 16
Text: Title—Allowable and Unallowable Expenses
•	A list of unallowable expenses is provided in the RFP.
•	Appliances, furniture, uniforms, and clothing may be allowable if they are determined to be essential for the implementation of the plan.
•	Program funds must be used solely for activities that directly support the accomplishment of the program purpose, priorities and expected outcomes during the program period. 
•	All expenditures must be consistent with the approved application, as well as applicable state and federal laws, regulations and guidance. 

Slide 17
Text: Title—Desk or on-site monitoring ensures: 
•	District performance.
•	Compliance with terms and conditions.
•	Achievement of deliverables.
•	Achievement of program goals.
•	That sufficient documentation is maintained.
Image 1: The word ‘Monitoring’ but the ‘O’s are replaced with eyes

Slide 18
Text: Title—Deliverable Standards
•	Related to scope of work
•	Quantifiable, measurable, and verifiable
•	Measure performance
•	Track progress towards goal
•	Specify due date
Image 1: Black boxes with blue check marks next to each line of text

Slide 19
Text: Title—Documentation Standards
•	Demonstrates successful performance
•	Sufficient, Reliable, Relevant
•	Verifies work and accomplishments
•	Demonstrate compliance with the agreement
•	Evidences fiscal accountability
Image 1: Line graph trending upwards
Image 2: Clip art of a checklist
Image 3: Clip art of a report

Slide 20
Text: Title—Deliverables vs. Documentation
	Deliverable:
•	Frequently intangible
•	What the grant funds are paying for
Documentation:
•	Tangible
•	Evidences what the grant funds are paying for 
Image 1: Clip art of a mechanic
Image 2: Clip art of an invoice

Slide 21
Text: Title—Florida Accountability Contract Tracking System (FACTS)
•	Fulfills legislative mandate for Transparency Florida
•	Tracks state contracts/grants and amendments
•	Public can access the system
•	Most up-to-date and accurate information
•	Redact confidential or exempt information
•	https://www.myfloridacfo.com/
Image 1: FACTS logo

Slide 22
Text: Title-Tour of FACTS
Image 1: A screen shot of the FACTS main search page. A red arrow is pointing to the Agency Assigned Contract ID (if know) search box

Slide 23
Text: Title—Tour of FACTS
Image 1: A screen shot of the FACTS search results page. A red arrow is pointing to the word ‘Results’
Image 2: A screen shot of the Grants Disbursement Information page. A red arrow is pointing to the ‘Deliverables’ tab 

Slide 24
Text: Title—Tour of FACTS
Image 1: A screen shot of the ‘Deliverables’ tab. A red arrow is pointing to the ‘Expand All Deliverables’ button

Slide 25
Text: Title—Tour of FACTS
Image 1: A screen shot of the ‘Deliverables’ tab. A red arrow is pointing to the ‘Performance Metrics’ section

Slide 26
Closing Slide
Text: www.FLDOE.org
Image 1: Florida Department of Education Logo
Image 2: Social media thumbnails for Facebook, Twitter, YouTube, and Pinterest