Title V Data
The Title V, Part B, Subpart 2 program utilizes data submitted during Survey 5.
Survey 5 Purpose:
Title V, Part B, Subpart 2 program administrators use survey 5 data to review and verify end-of-the-year data submitted by district Management Information Services (MIS) staff to the Prior School Status/Student Attendance reporting format of the Automated Student Information Database System. Days Present, Annual (PDF) and Days Absent, Annual (PDF) are the key data elements utilized in the Title V, Part B, Subpart 2 program.
Survey 5 Timeline:
- The Due Date is the date established during the state processing period for district MIS staff to transmit the district's initial files to be included in the processing cycle.
- State Processing period is when district MIS staff transmit initial files (before due date) and batch files that make corrections and edits to the data. Initial files are processed at 8 AM each day, and batch files are processed at 4 PM each day until the Final Update/Amendment Date, October 31st. At that time, the system closes, and all data are considered final, and no additional changes may be made.
For specific survey dates, visit https://www.fldoe.org/accountability/data-sys/database-manuals-updates/user-manual.stml.
Survey 5 Report Description:
There is currently one report created by survey 5 data submissions used for the Title V, Part B, Subpart program.
- Average Daily Attendance/Average Daily Membership by District - This report is found on the FDOE website at http://www.fldoe.org/accountability/data-sys/edu-info-accountability-services/pk-12-public-school-data-pubs-reports/students.stml.
Data Verification Process
District federal program administrators must coordinate with district MIS staff to verify these data early in the data submission process. Doing so allows time for the resubmission and review of any changes made and time to make any additional adjustments that may be needed. Although district MIS staff is responsible for submitting data to the Department, district program administrators should reach a consensus for those submissions.
File review should ensure that the counts reflect student record counts from the previous school year and validate that all of your eligible students were accounted for.
The Average Daily Attendance/Average Daily Membership by District report provides the district-level average number of students actually present each day school was in session (aggregate days attendance divided by total days school was in session and the average number of students on the current roll of the school each day school was in session (aggregate days membership divided by total days school was in session) and is used for Title V, Part B, Subpart 2 district allocations. Be reminded that the source of the survey 5 data is the submissions from district MIS staff.
How Errors in Reporting Impact Survey 5 Reports
District Title V, Part B, Subpart 2 program administrators should familiarize themselves with reporting requirements and data elements and coordinate with district MIS staff to ensure that students are accounted for under the correct codes. In particular, Days Present, Annual and Days Absent, Annual data elements. Days Present, Annual data element indicates the total days the student is present in a school or district during the 180 day school year. Days Absent, Annual data element indicates the total days the student is absent in a school or district during the 180 day school year. Improper submission or omission of these data elements will result in inaccurate or missing student counts. District MIS staff should provide guidance for data preparation and submission time frames, submit data to the Department, regulate processes for reporting data from district charter school(s) to the Department, and oversee/coordinate data quality assurance and edit error resolution processes.