English Language Learners Information

Database Requirements Index Page
Pk-12 Education Information Services Home Page

2024-2025 English Language Learners Information

Submit a separate record during reporting periods 2, 3 and 5 for each student in KG-12 membership identified as "LY" for the English Language Learners, PK-12 data element. Also, submit a separate record for each student identified as "LF" for the English Language Learners, PK-12 data element, who has exited the program within the last two school years. After two years change LF to LA.
Submit a separate record during reporting periods 2, 3 and 5 for each 3-12 grade student in membership identified as "LP" for the data element English Language Learners, PK-12, if the "LP" student is enrolled in an English for Speakers of Other Languages (ESOL) program pending assessment. (If the grade 3-12 student is identified as "LP" and enrolled in a regular program, do not submit a record.)
If the student is identified as "LA or LZ" for the English Language Learners, PK-12 data element, do not submit an English Language Learners Information Format because the English Language Learners: Post Reclassification Dates are for Local Accountability and District Records Transfer purposes only. Do not submit a record for English Language Learners Format if the student is identified as "ZZ".
In Surveys 2, 3 and 5 for students identified as LY report the following entry test information:
1. For students in grades KG-02 report the aural/oral test scores that determined the student eligible and in need of services. These are reported in the test fields for Listening and Speaking. No Reading and Writing scores are applicable for entry.
2. For students in grades 03-12, report aural/oral test scores in the test fields for Listening and Speaking. Also, report Reading and Writing test scores for students who tested proficient in aural/oral skills based on assessment.
3. For students who have a reclassification date and an English Language Learners: Basis of Entry code of “L”, test scores are optional.
Report initial entry test information in each Survey period until the student is identified as LF.
Note: Zeros may be valid test scores.
In Surveys 2, 3 and 5 for students identified as LF, report exit test information as appropriate for the student's English Language Learners: Basis of Exit codes.
Report one or two English Language Learners: Basis of Exit codes. If code L is reported, all test information may be Z-filled or zero-filled, as appropriate.
Error Codes: This field is used by the Department to report to districts the specific errors found in the record during the state edit process. This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
Key Fields: The key fields for this format are items 4, 5, 50 and 52.