2022-23 Student Information System

Automated Student Information System 2022-2023

Database Requirements Index Page
PK-12 Education Information Services Home Page

Introduction || Data Elements || Appendices || Reporting Formats || Edits
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Introduction

Student Database Requirements
Required Data Elements
Summary of Data Element Changes for the 2022-2023 Fiscal Year

Data Elements

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

-A-

Additional Hours Credited
Additional School Year Student

Address:
Mailing
Residence

Advanced International Certificate of Education Curriculum
Algebra I Assessment Passed
Alternate Assessment Administered
Apprenticeship Sponsor Code

Attendance:
    Adult
    Daily
    Period

-B-

Biology Assessment Passed

Birth:
    Date
    Date Verification
    Place

Blended Learning Course

Bullied or Harassed:
    Disability
    Race
    Religion
    Sex
    Sexual Orientation

Bus:
    Number
    Route Number
    Stop Number

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-C-

Career and Professional Academy Identifier

Career and Technical Education:
   Adult General Education Disability Student
   Adult General Education Program Code
   Basic Skills Examination
   Date of Program Completion
   Dual Enrollment Course Location
   Occupational Completion Point
   Program Name, Abbreviated

Certificate of Completion:
Date
Type

Certification/Licensure/Qualification Status
Citizenship Status

Class:
Minutes, Weekly

Class Rank:
    Effective Date
    Numerical Position
    Percentile
    Total Number

Classroom Identification (FISH) Number
Comment
Communications, Date Passed for Graduation Purposes
Cost Reporting Code
Country of Birth

Course:
    Absences
    Flag
    Grade
    In Progress Hours
    Number
    Number, Substituted
    Sequence Number
    State Subject Area Requirements
    Substituted, State Subject Area Requirements
    Title, Abbreviated
    Title, Official

Credit:
   Attempted, Course
   Attempted, Cumulative
   Attempted, Term
   Earned, Course
   Earned, Cumulative
   Earned, State Subject Area Requirements
   Earned, Term
   Needed, Local Subject Area Requirements
   Needed, State Subject Area Requirements
   Value, Course

Critical/Chronic Health Information - 911 Medical Alert
Critical/Chronic Health Information - 911 Medical Alert Contact

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-D-

Date Entered United States School
Date of Entry, Program/Course/Section
Date of Exit, Program/Course/Section

Day:
   Day of Week Scheduled, Alternate Date Certain
   Day of Week Scheduled, Monday
   Day of Week Scheduled, Tuesday
   Day of Week Scheduled, Wednesday
   Day of Week Scheduled, Thursday
   Day of Week Scheduled, Friday
   Day of Week Scheduled, Saturday

Days:
   Absent, Annual
   Absent, Annual Unexcused Not Related to Discipline
   Absent, Summer Terms
   In Term (For FTE Purposes)
   Per Week
   Present, Annual
   Present, Summer Terms

Diploma:
   Biliteracy Seal Designation
   Date
   Designation
   Type

Disaster Affected Student

Discipline/Resultant Action:
Code
Date

Displaced Homemaker
Distance Learning Delivery Indicator
District Community/Volunteer Service Requirement Met
District Name

District Number:
   Current Enrollment
   Current Instruction/Service
   Where Tested
   Where Incident Occurred
   Where Credit Earned
   Where Discipline/Resultant Action Occurred
   Zoned School

Dropout Prevention:
   Juvenile Justice Outcomes
   Juvenile Justice Placement Reasons
   Juvenile Justice Programs
   Length of Prescribed Program
   Length of Program Participation
   Performance-Based Exit Option Test Results
   Program Enrollment Date
   Program Withdrawal Date
   Student Support and Assistance Component

Drug Description
Dual Enrollment Indicator
Dual Enrollment Institution Type
Dual Enrollment Student Type
Duration, Disciplinary Action

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-E-

Economically Disadvantaged
Educational Choice
Education Services, State and Federal Inmates
Employment Status
English/Language Arts Assessment Passed

English Language Learners:
   Adult
   Basis of Entry
   Basis of Exit
   Classification Date
   Entry Date
   Exit Date
   Extension of Instruction
   Home Language Survey Date
   Instructional Model
   PK-12
   Post Reclassification Dates
   Program Participation
   Reclassification Date
   Reclassification Exit Date
   Reevaluation Date
   Student Plan Date
   Tier Placement

Entry (Re-Entry):
   Code, Adult
   Code, PK-12
   Date

Entry Date, First Time in District
Ethnicity
Evaluation Completion Date
Evaluation Consent Date
Even Start Family Literacy Program Participation

Exceptional Student:
   60-Day Exception/Extension
   Career and Technical Education Course Setting
   Dismissal Date
   Eligibility Determination Date
   IDEA Educational Environments
   Placement Date
   Placement Status
   Plan Date
   Referral Reason
   Re-evaluation Date

Exceptionality

Exceptionality:
Other
Primary

Extracurricular Eligibility

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-J-

-K-

-L-

Location of Student
Lunch Status

-M-

Mathematics, Date Passed for Graduation Purposes
Medical Complexity Exemption
Migrant Birth State
Migrant Continuation of Services
Migrant Education Program Enrollment Date
Migrant: MSIX Identification Number
Migrant Priority for Services
Migrant Qualifying Move From City
Migrant Qualifying Move From Country
Migrant Qualifying Move From State
Migrant Qualifying Move To City
Migrant Qualifying Move To State
Migrant Referred Services
Migrant Residency Date
Migrant Residency Verification Date
Migrant Status Term
Military Family Student
Military Status
Modified Career and Technical Education Course
Multiple Birth Students

-N-

National Achievement Scholar
National Hispanic Scholar
National Merit Scholar
Native Language, Student

-O-

Online Course
Online Course Exempt
Online Course Provider
Origin of Schooling, Adult

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-P-

Parent/Guardian:
   Code
   Gender
   Name

Part-Time/Full-Time Student
Period Number
Permission to Share Lunch Status
Physical Education Waiver
Postsecondary Career Education Completion Point Code
Postsecondary Course Status
Postsecondary School of Enrollment
Post Test Status
Pretest Outcome - Math
Pretest Outcome - Reading
Primary Instructor Indicator

Primary Instructor Responsible
    Mathematics
    Reading
    Writing

Primary Language Spoken in Home
Print After Scan Number

Prior School Location
    Country
    District/County
    State/Territory or Commonwealth

Progress Level - Math
Progress Level - Reading

-Q-

Qualifying Arrival Date (QAD) for Migrant Program Eligibility

Quality Points:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term

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-R-

Race:
   American Indian or Alaska Native
   Asian
   Black or African American
   Native Hawaiian or Other Pacific Islander
   White

Reading Intervention Component
Record Identifier
Residence County
Residency for Tuition Purposes
Resident Status, State/County

-S-

Scheduling Method
Scholarship Award or Recognition

School:
   Address, Current
   Name, Current
   Name, Private
   Name, Where Credit Earned
   Number, Current Enrollment
   Number, Current Instruction/Service
   Number, Private
   Number, Where Credit Earned
   Number, Where Discipline/Resultant Action Occurred
   Number, Where Incident Occurred
   Number, Where Tested
   Number, Zoned School
   Phone Number
   Related Arrests

School Personnel – Incident Outcome
School Year
School Year with Century

Screening for:
Hearing
Vision

Section 504 Eligible
Section Number
Single Parent and Single Pregnant Woman
Social Security Number
Staff Number Identifier, Local
Student Characteristic, Agency Programs

Student:
   Involved in Bullying
   Involved in Hate Crime
   Name, AKA
   Name, Legal
   Number Identifier, Local
   Offender Transfer
   Use of Alcohol
   Use of Drugs
   Weapon Use

Survey Period Code

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-T-

Team Teacher Training
Teenage Parent Program: Birth Weight of Child
Term
Term/Survey Indicator

Test:
   Accommodations
   Date
   Form
   Level
   Name
   Publication Year
   Score
   Score Type
   Subject Content

Time:
Total School Week
With Non-Disabled Peers

Total Clock Hours Earned Toward Award
Transaction Code
Transportation Eligibility
Transportation Membership Category

-U-

U.S. History Assessment Passed

-V-

Vaccine:
Certificate Expiration, Date
Status, Date

Vehicle Category
Victims of Homicide
Virtual Instruction Provider

-W-

WDIS Class Length
WDIS Reporting Year
WDIS Student Instructional Hours
Weapon, Description
Weapon, Discharged
Weeks in Grading Cycle

Withdrawal:
   Code, Adult
   Code, PK-12
   Date
   Reason

-X-

-Y-

Year
Year Entered Ninth Grade, Graduation Requirements Determination
Year-Round/Extended School Year FTE Indicator

-Z-

Zero-Tolerance: Expulsions

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Appendices

Appendix A: Attendance Recordkeeping Required Codes for Grades PK-12 Students
Appendix B: Attendance Recordkeeping Required Codes for Adult Students
Appendix C: District Name Table
Appendix E: FEFP Program Numbers
Appendix F: Florida Public College and State University Reporting Numbers
Appendix G: Country Codes
Appendix H: State Codes
Appendix I: Test Name Table
Appendix K: Private Postsecondary Institution Reporting Numbers
Appendix L: Test Subject Content Codes
Appendix N: Languages Codes
Appendix O: Apprenticeship Sponsor Codes
Appendix P: Definitions for Incident Reporting
Appendix Q: United States Commonwealth and Territories
Appendix U: Transportation Membership Category
Appendix Y: Career and Professional Academies Registered with FLDOE
Appendix Z: Industry Certification Identifier
Appendix BB: Canadian, Mexican and South American State Codes
Appendix CC: Virtual Instruction Providers
Appendix DD: Courses Eligible for ELL Weighted FTE
Appendix EE: Vaccine Status and Date
Appendix FF: Career and Professional Education Act Career-Themed Courses and Industry Certifications Registered with FLDOE
Appendix GG: Online Course Providers
Appendix HH: English Language Learners – Instructional Models Approach

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Reporting Formats

Career and Technical Education Student Course Schedule
Career and Technical Education Teacher Course
Dropout Prevention Program Data
English Language Learners Information
Exceptional Student
Federal/State Compensatory Project Evaluation
Federal/State Indicator Status
Industry Certification
McKay Prepayment Verification
Prior School Status/Student Attendance
School Environmental Safety Incident Report
Student Additional Funding
Student Assessment
Student Course Schedule
Student Course Transcript Information
Student Demographic Information
Student Discipline/Resultant Action
Student End of Year Status
Student Transportation
Teacher Course

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Edits

Career and Technical Education Student Course Schedule
Career and Technical Education Teacher Course
Dropout Prevention Program Data
English Language Learners Information
Exceptional Student
Federal/State Compensatory Project Evaluation
Federal/State Indicator Status
Industry Certification
McKay Prepayment Verification
Prior School Status/Student Attendance
School Environmental Safety Incident Report
Student Additional Funding
Student Assessment
Student Course Schedule
Student Course Transcript Information
Student Demographic
Student Discipline/Resultant Action
Student End of Year Status
Student Transportation
Teacher Course

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Database Requirements Index Page
PK-12 Education Information Services Home Page

2022-23 Student Information System

Automated Student Information System 2022-2023

Introduction

Data Elements

-A-

-B-

-C-

-D-

-E-

-F-

-G-

-H-

-I-

-J-

-K-

-L-

-M-

-N-

-O-

-P-

-Q-

-R-

-S-

-T-

-U-

-V-

-W-

-X-

-Y-

-Z-

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