Reference Files

The following data files and record formats are provided as a convenience to ensure that each college submits accurate data.

Facilities Database

• Facilities Database Reference File Record Format (PDF) updated 09/27/2022
• PECO T1E2026 (TXT) updated 6/30/2025
• PECO T1E2026 (XLSX) updated 6/30/2025
• PECO T3E2025 (TXT) updated 3/31/2025
• PECO T3E2025 (XLSX) updated 3/31/2025
• PECO T2E2025 (TXT) updated 12/20/2024
• PECO T2E2025 (XLSX) updated 12/20/2024
• PECO T1E2025 (TXT) updated 8/6/2024
• PECO T1E2025 (XLSX) updated 8/6/2024

Personnel Database

• Personnel Database Reference File Record Format (PDF) updated 09/27/2022
• DEV T1E2026 (TXT) updated 6/27/2025
• DEV T1E2026 (XLSX) updated 6/27/2025
• DEV T3E2025 (TXT) updated 3/11/2025
• DEV T3E2025 (XLSX) updated 3/11/2025
• DEV T2E2025 (TXT)  updated 12/13/2024
• DEV T1E2025 (TXT) updated 6/19/20204

Student Database

• Student Database Reference File Record Formats (PDF) updated 07/17/2023
• ADULT TEST SCORES EDITS (XLSX) update 6/30/2025
• AHSCCD 2026 (TXT) updated 6/30/2025
• AHSCCD 2026 (XLSX) updated 6/30/2025
• AHSCCD 2025 (TXT) updated 8/8/2024
• AHSCCD 2025 (XLSX) updated 8/8/2024
• APPREN T12025 (TXT) updated 9/17/2024
• APPREN T12025 (XLSX) updated 9/17/2024
• APPREN T22025 (TXT) updated 1/27/2025
• APPREN T22025 (XLSX) updated 1/27/2025
• APPREN T32025 (TXT) updated 5/1/2025
• APPREN T32025 (XLSX) updated 5/1/2025
• APPREN T12026 (TXT) updated 6/19/2025
• APPREN T12026 (XLSX updated 6/19/2025
• APPREN T22026 (TXT) updated 6/19/2025
• APPREN T22026 (XLSX updated 6/19/2025
• BACCIP 2026 (TXT) updated 6/30/2025
• BACCIP 2026 (XLSX) updated 6/30/2025
• BACCIP 2025 (TXT) updated 4/9/2025
• BACCIP 2025 (XLSX) updated 4/9/2025
• BACINST 2026 (TXT) updated 6/30/2025
• BACINST 2026 (XLSX) updated 6/30/2025
• BACINST 2025 (TXT) updated 5/20/2025
• BACINST 2025 (XLSX) updated 5/20/2025
• CERT 2026 (TXT) updated 6/30/2025
• CERT 2026 (XLSX) updated 6/30/2025
• CERT 2025 (TXT) updated 1/10/2025
• CERT 2025 (XLSX) updated 1/10/2025
• CIP 2026 (TXT) updated 6/30/2025
• CIP 2026 (XLSX) updated 6/30/2025
• CIP 2025 (TXT) updated 6/4/2025
• CIP 2025 (XLSX) updated 6/4/2025
• DEGREE 2026 (TXT) updated 6/30/2025
• DEGREE 2026 (XLSX) updated 6/30/2025
• DEGREE 2025 (TXT) updated 4/4/2025
• DEGREE 2025 (XLSX) updated 4/4/2025
• EFL TEST SCORES OOR (XLSX) updated 6/30/2025
• EFL TEST SCORES - COLLEGE (XLSX) UPDATED 6/30/2025
• EPICERT 2026 (TXT) 6/30/2025
• EPICERT 2026 (XLSX) 6/30/2025
• EPICERT 2025 (TXT) 7/17/2024
• EPICERT 2025 (XLSX) 7/17/2024
• ICS 2026 (TXT) updated 6/30/2025
• ICS 2026 (XLSX) updated 6/30/2025
• ICS 2025 (TXT) updated 8/8/2024
• ICS 2025 (XLSX) updated 8/8/2024
• IET T12026 (TXT) updated 6/24/2025
• IET T12026 (XLSX) updated 6/24/2025
• IET T22026 (TXT) updated 6/24/2025
• IET T22026 (XLSX) updated 6/24/2025
• IET T12025 (TXT) updated 8/8/2024
• IET T12025 (XLSX) updated 8/8/2024
• IET T22025 (TXT) updated 2/13/2025
• IET T22025 (XLSX) updated 2/13/2025
• IET T32025 (TXT) updated 2/13/2025
• IET T32025 (XLSX) updated 2/13/2025
• INDCERT 2026 (TXT) updated 6/30/2025
• INDCERT 2026 (XLSX) updated 6/30/2025
• INDCERT 2025 (TXT) updated 4/8/2025
• INDCERT 2025 (XLSX) updated 4/8/2025
• INDCERT 2024 (TXT) updated 4/9/2024
• INDCERT 2024 (XLSX) updated 4/9/2024
• LEVEL 2026 (TXT) updated 6/30/2025
• LEVEL 2026 (XLSX) updated 6/30/2025
• LEVEL 2025 (TXT) updated 4/4/2025
• LEVEL 2025 (XLSX) updated 4/4/2025
• NATION 2026 (TXT) updated 6/30/2025
• NATION 2026 (XLSX) updated 6/30/2025
• NATION 2025 (TXT) updated 8/8/2024
• NATION 2025 (XLSX) updated 8/8/2024
• NTRAD 2026 (TXT) updated 6/30/2025
• NTRAD 2026 (XLSX) updated 6/30/2025
• NTRAD 2025 (TXT) updated 4/30/2025
• NTRAD 2025 (XLSX) updated 4/30/2025
• OCP 2026 (TXT) updated 6/30/2025
• OCP 2026 (XLSX) updated 6/30/2025
• OCP 2025 (TXT) updated 4/30/2025
• OCP 2025 (XLSX) updated 4/30/2025
• PSMID 2026 (TXT) updated 6/30/2025
• PSMID 2026 (XLSX) updated 6/30/2025
• PSMID 2025 (TXT) updated 8/8/2024
• PSMID 2025 (XLSX) updated 8/8/2024
• STATE 2026 (TXT) updated 6/30/2025
• STATE 2026 (XLSX) updated 6/30/2025
• STATE 2025 (TXT) updated 8/8/2024
• STATE 2025 (XLSX) updated 8/8/2024
• XFERINST 2026 (TXT) updated 6/30/2025
• XFERINST 2026 (XLSX) updated 6/30/2025
• XFERINST 2025 (TXT) updated 8/15/2024
• XFERINST 2025 (XLSX) updated 8/15/2024